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Board of Directors

December 23, 2017

Board of Directors

The Board

The Board is responsible for the strategy, effective control and management of the Group, and is comprised of Executive and Non Executive Directors. It has established a number of Board-level committees comprising Non Executive Directors; there are also a number of Management Committees comprising Executive Directors and senior executives. All of Capitaland Directors receive a thorough induction on joining the Board and each individual’s skills and knowledge can be updated and refreshed so their roles as Board and Committee members can be suitably fulfilled; further training is provided to facilitate this.

The Chairman

The Chairman is responsible for leadership of the Board and ensuring its effectiveness in all aspects of its role. He sets the Board’s agenda and ensures that adequate time is available for discussion of all agenda items, in particular strategic issues. It is his responsibility to promote a culture of openness and debate and to ensure constructive relations exist between Executive and Non-Executive Directors. He also ensures that the Directors receive accurate, timely and clear information, essential if their duties are to be carried out effectively, and ensures that effective communication occurs between the Company, investors and its shareholders.

The Non-Executive Directors

The Non Executive Directors constructively challenge the Executive Directors and help to develop the Company’s strategy.
All the Non Executives are deemed to be independent.

The Chief Executive and Executive Directors

The Chief Executive, together with the Executive Directors, is responsible for the management of the Company’s day-to-day business and for ensuring the strategy that the Board has developed is implemented.

The Executive Directors work with the Chief Executive and each has a specific area of responsibility: Finance, Offices or Retail. The relatively small size of Capitaland means that the Executive Directors are aware of, or involved in, all activities of the Group.

Management committees

In addition to the Board-level committees, there are four principal Management Committees established by the Chief Executive: the Executive Committee, composed of the Executive Directors and senior executives; the Investment Committee and the Risk
Committee, each composed of the Executive Directors; and the Corporate Responsibility Committee, composed of senior executives with its Chairman reporting directly to the Chief Executive.

ORGANIZATIONAL STRUCTURE

The structure helps in optimizing work and enhances performance in all the aspects of the company.

Board of Directors

The board of directors’ (BOD) role is to provide policy guidelines and oversight in the management of the company. The board of directors includes four members including the company secretary. It has the responsibility to establish and maintain full and effective control over the strategic, financial and operational direction of the company as well as ensuring compliance to policies, procedures and regulation.
Members of the BOD are:
Rodgers Obure Omwamba
Dr. Wael Farah (Senior Advisor)
Dr. Kim Chil Sik (Senior Advisor)
Omenke Geoffery (Company Secretary)

Board of Directors roles
• Set Strategy
• Approve Spending and Fundraising
• Approve Key Hires
• Annual general meetings
• Extraordinary general meetings

Directorates and Departments

There shall be five directorates headed by functional directors and one headed by the CEO. This are:
a) The CEO’s office
b) Legal services Directorate
c) Financial services Directorate
d) Procurement and Supply Chain Directorate
e) Human resource and administration Directorate
f) Operations Directorate

The Chief Executive Officer

The CEO’s role is to ensure proper and efficient management of the day to day operations of Capital Land East Africa Ltd.
This position is held by Mr. Rodgers Obure Omwamba.
CEO roles
• Interpret and implement the decisions of the board
• Oversee the formulation and implementation of the appropriate policies and procedures within the company
• Provide organizational leadership and supervision of all directorates/departments in order to achieve the company’s mandate
• Spearhead various company initiatives
• Set operating targets
• Report on operations to the Board
• Hold management accountable
• Motivation & Leadership

Company Secretary (Legal Services Directorate)

The Company secretary should guide company directors about the day-to-day management of the Company, including compliance with legal and statutory requirements.
This position is held by Geoffery Omenke

Company secretary roles
• Convening and servicing annual general meetings (AGM)/meetings (producing agendas, taking minutes; conveying decisions etc)
• Providing support to committees and working parties such as the Board of Directors etc
• Implementing procedural/administrative systems
• Handling correspondence before and after meetings
• Ensuring policies are kept current, are approved, and that company members are aware of their implications, eg legal
• Writing reports
• Collating information
• Providing legal/financial advice during and outside of meetings.
• Managing office space/premises
• Administering pension schemes and share issues
• Dealing with company/staff insurance policies
• Managing contractual arrangements with suppliers/customers
• Maintaining current awareness about company law
• Keeping a register of shareholders and liaising with them on behalf of the company

Supply chain & Procurement directorate

This position is held by Mr. Alex kamama.
Supply chain & procurement director roles
•The supply chain director should ensure that supplies are available when they are needed to meet changing levels of demand for the company’s products.
•The supply chain manager coordinates the logistics of all aspects of the supply chain which consists of five parts:

1) The plan or strategy,
2) The source (of raw materials or services),
3) Manufacturing (focused on productivity and efficiency),
4) Delivery and logistics, and
5) The return system (for defective or unwanted products).

•Supply chain director should also, “make recommendations to improve productivity, quality, and efficiency of operations.” Improvements in productivity and efficiency go straight to the bottom line of a company and have a real and lasting impact.

Human Resource & Administration Directorate

This directorate is headed by
Human Resource roles
•Compile and update employee records (hard and soft copies)
•Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc)
•Coordinate HR projects (meetings, training, surveys etc)
•Deal with employee requests regarding human resources issues, rules, and regulations
•Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc)
•Communicate with public services when necessary
•Properly handle complaints and grievance procedures
•Coordinate communication with candidates and schedule interviews
•Conduct initial orientation to newly hired employees
•Recruiters, source candidates and update Company’s database

Operations Director

Directorate is responsible for creating and developing enterprise-wide strategic plans to support the corporate vision to consolidate and integrate business operations.

This position is held by Mr. Orinah J. Obegi

Operations Director Roles
• Oversees the daily operations of the Company.
• Develops the financial and business strategies relating to organizational property ownership.
• Oversees other property functions, such as maintenance, asset management, human resources etc.
• Provides input to strategic decisions that affect the functional area of responsibility. May give input into developing the budget.
• Capable of resolving escalated issues arising from operations and requiring coordination with other departments.
• Develop and strengthen relationships with multiple business unit leaders. Fully understand their work culture, goals, objectives and business drivers.
• Provide market area input including labor analytics, real estate costs, and industry trends to develop and support the integration strategy.
• Develop business cases using financial modeling to support the integration plans.
• Prepare and deliver executive level presentations to secure plan approvals and secure project funding.
• Responsible for achieving established integration targets including approved Capital/Expense budgets; SF elimination; Real Estate Operating Cost Saving; Business Synergy Savings.

Financial Services Directorate

This directorate is headed by Mr. Abbas Ali
Finance Director Roles
• Provide financial reports and interpret financial information to managerial staff while recommending further courses of action.
• Advise on investment activities and provide strategies that the company should take
• Maintain the financial health of the organization.
• Analyze costs, pricing, variable contributions, sales results and the company’s actual performance compared to the business plans.
• Develop trends and projections for the firm’s finances.
• Conduct reviews and evaluations for cost-reduction opportunities.
• Oversee operations of the finance department, set goals and objectives, and design a framework for these to be met.
• Manage the preparation of the company’s budget.
• Liaise with auditors to ensure appropriate monitoring of company finances is maintained.
• Correspond with various other departments, discussing company plans and agreeing on future paths to be taken.

CORPORATE AFFAIRS MANAGER

The corporate affairs section falls under the directorate headed by the managing director. Corporate Affairs is essentially about Communication. Communication at all levels and about all relevant issues is fundamental to a company’s competitive advantage.
The Corporate Affairs departments’ role hence is to focus on proactive and meaningful relations with the Community, Government, Media, Employees and Investors and any other groups that can potentially impact on the organization’s ability to operate favorably. It manages issues to create competitive opportunities.
This section shall be headed by Ms. Joyce Wanja K

Major objectives:
The key objectives of the corporate affairs department are:
• Corporate Social Responsibility:
• Crisis communication
• Advertising
• Company publications
• Media Monitoring – Includes social media and info. Mail
• Events Planning and Organizing
• Marketing
• To project the desired corporate identity and brand appeal for the Company among all stakeholders
• To increase cooperation among its customers on changes it is making
• To enlist customer goodwill and co-operation, and reinforce positive customer attitudes
• To set strengthen two-way feedback mechanisms for receiving and providing information to customers and stakeholders on issues related to water and sewerage service delivery.
• Build confidence among consumers on the Company

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